STATE OF NEW YORK
COUNTY OF WARREN
TOWN OF BOLTON
January 6, 2009
Pledge: Supervisor Simmes
Organizational Meeting
Supervisor: Kathleen Simmes
Councilman: Jason Saris
Councilman Robert MacEwan
Councilman: Owen Maranville
Councilmember: Deanne Rehm
Town Clerk: Patricia Steele
Supervisor Simmes called the organizational meeting to order at 7:00 pm.
RESOLUTION#1
MEETINGS
Councilmember Rehm moved seconded by Councilman MacEwan that the regular Town
Board meetings be held on the first Tuesday of each month at 7:00 p.m. except
November’s meeting will be Wednesday, November 4th. All Favorable. Motion
Carried.
RESOLUTION#2
Councilman Maranville moved seconded by Councilman Saris that Roberts Rules of
Order be used as a guideline in conducting meetings of the board. All Favorable.
Motion Carried.
RESOLUTION#3
OFFICIAL PUBLICATION
Councilman MacEwan moved seconded by Councilmember Rehm that the Post Star be
designated as the official publication for the Town of Bolton for 2009. All
Favorable. Motion Carried.
RESOLUTION #4
DEPOSITORY FOR FUNDS
Councilman Saris moved seconded by Councilman Maranville that TD Banknorth,
Bolton Branch, and Glens Falls National Bank & Trust Co. be designated as the
official depositories for all Town funds for 2009. All Favorable. Motion
Carried.
RESOLUTION#5
INVESTMENT POLICY
Councilmember Rehm moved seconded by Councilman MacEwan to continue our
investment policy for 2009. All Favorable. Motion Carried.
RESOLUTION #6
PROCUREMENT POLICY
Councilman Maranville moved seconded by Councilman Saris to continue our
procurement policy for 2009. All Favorable. Motion Carried.
RESOLUTION #7
TRAVEL EXPENSE FOR TOWN BUSINESS
Councilman MacEwan moved seconded by Councilmember Rehm that expenses incurred
for Town business travel by car during 2009 be reimbursed at 55 cents per mile
to Town employees and officials. All Favorable. Motion Carried.
RESOLUTION #8
HEALTH INSURANCE
Councilman Saris moved seconded by Councilman Maranville that all eligible full
time employees of the Town have paid health insurance under the Blue Cross of
Northeastern NY, and that all new employees will be required to pay 25% of the
cost. Employees who work 32½ hours per week and elected officials are eligible.
Eligibility for paid benefits commences after a three-month probationary period,
except for elected officials. Eligible employees who are not covered by the
Town’s insurance and have alternate coverage shall receive $1200 per year. Full
time employees who retire from the Town of Bolton may be eligible to receive
health insurance benefits. The employee must have completed ten (10) years of
service with the Town prior to December 31, 2008. New employees hired after
January 1, 2009 must have completed twenty (20) years of service with the Town.
The employee must be qualified for retirement as a member of NYS Retirement
System administered by the State. Retirees will be responsible for 25% of their
own health insurance payment and 25% of their spouses. All Favorable. Motion
Carried.
RESOLUTION#9
NON-UNION EMPLOYEE POLICIES
VACATIONS, SICK LEAVE, PERSONAL LEAVE, HOLIDAYS
Councilman Maranville moved seconded by Councilman MacEwan that an employee must
work 32½ hours per week to be considered full time and eligible for the
following benefits: Each full time employee shall earn sick leave credit at the
rate of one day per month (12 days per year). A maximum of 150 days may be
accumulated. At retirement eligible employees have options on use of accumulated
sick time: A cash payment may be made at 1/10th their rate of pay to the extent
of their credited sick leave or accumulated sick leave may be applied toward
additional service credits for retirement (according to section 41J of New York
State Retirement System rules).
Each full time employee shall be granted five days of personal leave per year as
of January 1st of each year, or prorated if hired after January 1st. If unused
in a calendar year, there shall be no accrual to the following year.
Each full time employee shall be granted 12 paid holidays per calendar year with
Lincoln’s Birthday and Election Day being designated as floating holidays. A
full-time employee is credited with two floating holidays each January 1. A
newly hired full-time employee will be granted two floating holidays if the
employee’s date of hire is prior to April 1, or one floating holiday if the date
of hire is prior to July 1, or no floating holidays if the date of hire is July
1 or later. Only one floating holiday may be used during the first half of the
calendar year, and only one floating holiday may be used during the second half
of the calendar year. Unused floating holidays are forfeited. Employees must be
employed for one year for vacation purposes. Vacations to be granted as follows:
After 1 year - thru 5 years - 10 days vacation
6 years - thru 11 years - 15 days vacation
12 years - thru 17 years - 20 days vacation
18 years and longer - 25 days vacation
Vacations will be credited on anniversary date of employment. No accrual or
carryover of vacation time to the following year will be permitted unless there
are unusual circumstances and the Town Board approves the extension. No more
than ten days of continuous vacation time may be taken unless approved by the
department head and the Town Board. Any employee may request annually a maximum
of two (2) weeks pay in lieu of 10 days vacation time subject to Town Board
approval. Supervisor Simmes Aye, Councilman MacEwan Aye, Councilman Maranville
Aye, Councilmember Rehm No, Councilman Saris Aye. Motion Carried.
RESOLUTION#10
Councilman Maranville moved seconded by Councilman Saris to continue our policy
on the prohibition of sexual harassment in the workplace. All Favorable. Motion
Carried.
RESOLUTION#11
Councilman MacEwan moved seconded by Councilmember Rehm to continue the Town of
Bolton Drug and Alcohol Testing policy. All Favorable. Motion Carried.
RESOLUTION#12
Councilman Saris moved seconded by Councilman Maranville to continue our policy
to maintain and purchase municipal insurance to defend and indemnify the
municipality and its employees and IT IS HEREBY RESOLVED and it is a continuing
and stated policy that the Town of Bolton shall to the fullest extent permitted
by law legally defend any town board member and every (paid or unpaid) volunteer
member of any town committee, zoning board of appeals, planning board, local
development corporation, town agency or town sponsored organization from any and
all civil claims, suits and controversies arising from or by virtue of any
alleged act or omission arising out of authorized activities undertaken by such
person(s) for or on behalf of the Town of Bolton and indemnify such person(s)
for the payment of any assessment of monetary damages arising there from. The
Town of Bolton’s duty to defend and indemnify shall not apply to any alleged
intentional tort or criminal activity. All Favorable. Motion Carried.
RESOLUTION#13
Councilmember Rehm moved seconded by Councilman MacEwan to designate the Town
Hall meeting room as the polling place for District #1 and to designate the Town
Hall Court Room as the polling place for District #2. All Favorable. Motion
Carried.
SUPERVISOR’S APPOINTMENTS
Deputy Supervisor: Councilman Saris
Secretary to Supervisor: Donna Boggs
SALARIES OF ELECTED OFFICIALS AND BOARD APPOINTMENTS ARE AVAILABLE UPON REQUEST
FROM THE SUPERVISOR’S OFFICE.
***RESOLUTION#14
BOARD APPOINTMENTS
Councilman Saris moved seconded by Councilman Maranville that the following
appointments be made:
Recreation: Cheryl Snyder term expires 12/31/2013
Planning Board: Sandi Aldrich term expires 12/31/2015
Zoning Board of Appeals: William Pfau term expires 12/31/2013
Meredith McComb term expires 12/31/2013
BLDC: Alexander Gabriels expires 12/31/2011
Supervisor Simmes Abstained, Councilman MacEwan Aye, Councilman Maranville Aye,
Councilmember Rehm Aye, Councilman Saris Aye. Motion Carried.
***REFER TO REGULAR MEETING MINUTES: Resolution #34
Motion made by Councilman Saris seconded by Councilman Maranville to recind
Resolution #14. Supervisor Simmes Abstained, Councilman MacEwan Aye, Councilman
Maranville Aye, Councilmember Rehm Aye, Councilman Saris Aye. Motion Carried.
Motion by Councilman Saris seconded by Councilman Maranville to appoint David
Ray to the Zoning Board of Appeals term to expire 12/31/2013. All Favorable.
Motion Carried.
RESOLUTION#15
Councilman MacEwan moved seconded by Councilmember Rehm that the Town of Bolton
enter into the following contracts for 2009. Payments will be made 50% in
January and the other 50% in July.
Bolton Free Library $35,000
Bolton Chamber of Commerce $20,000
American Legion $1000
Bolton Rescue Squad $49,200 plus $10,000 for equipment
Bolton Senior Citizens: $10,000
Bolton Historical Society $12,675
All Favorable. Motion Carried.
RESOLUTION #16
Councilmember Rehm moved seconded by Councilman Maranville to approve the
contract for $8663.00 with Kristen MacEwan as minute taker to be paid on a
monthly basis. Roll Call Vote: Supervisor Simmes Aye, Councilman MacEwan
Abstained, Councilman Maranville Aye, Councilmember Rehm Aye, Councilman Saris
Aye. Motion Carried.
LIASONS
Councilman MacEwan: Planning/Zoning, Water, Zoning Enforcement, Transfer Station
Health Center, Animal/Dog Control
Councilmember Rehm: Senior Citizens, Fire/Rescue, and Recreation Commission
Councilman Saris: Town Clerk, Sewer, Highway, Insurance, and Parliamentarian,
Stormwater
Councilman Maranville: Assessor, Police, Justice Court, and Personnel
Supervisor Simmes: Monthly Statement, Parks/Bldgs & Grounds, and Warren County
Insurance Coverage for the Town of Bolton is with Marshall & Sterling Upstate
Inc. and as officials we must state if we have our insurance with them.
Supervisor Simmes: No
Councilman Maranville: No
Councilman MacEwan: No
Councilmember Rehm: No
Councilman Saris No
RESOLUTION #17
Councilman Maranville moved seconded by Councilman Saris to adjourn the
organizational meeting. All Favorable. Motion Carried.